Established 2011

The Ultimate Guide to Including (or Not Including) Freelancers in Your Work Christmas Do


Deck the Halls with... Contractors?


Picture this: You're sitting at your desk, surrounded by tinsel and the faint sound of Mariah Carey warbling about what she wants for Christmas, when suddenly it hits you. No, not a stray bauble from the precariously decorated office tree, but a realisation. As you're finalising the guest list for the annual work Christmas party, you're struck by a question more perplexing than how to tactfully re-gift that novelty tie from last year's Secret Santa: Should you invite the contractors?

It's a dilemma as old as the gig economy itself. In one corner, we have the full-time employees, as much a part of the company as the coffee machine that's seen better days. In the other, the contractors - those freelance mavens who swoop in like festive elves, help save the day, and then disappear faster than the last mince pie at the buffet table.

So, should you extend that invite to the freelancers who've been part of your team's success this year? Or keep the party strictly for those with a permanent desk and a drawer full of forgotten lunch containers? Grab a mulled wine (or a strong coffee, we don't judge), and let's dive into this tinsel-strewn dilemma!

The Evolving Workplace: Why This Question Matters More Than Ever

Seeing the forest for the trees

Before we get to the meat of the issue (or the nut roast, for our vegetarian friends), let's take a moment to consider why this question is more relevant now than ever before.

The modern workplace is changing faster than you can say "flexible working hours." Gone are the days when everyone in the office was a full-time employee with a contract as long as the queue for the photocopier. Today's businesses are increasingly relying on a mix of full-time staff and contractors, creating a vibrant tapestry of talent that's about as diverse as your great-aunt's collection of Christmas sweaters.

This shift means that the lines between 'employee' and 'contractor' are becoming as blurry as your vision after one too many sherries at the office party. Many contractors work alongside full-time staff for months or even years, becoming an integral part of the team. They share the triumphs, the failures, and the occasional passive-aggressive note about washing up mugs in the kitchen sink.

So, when it comes to the biggest social event in the corporate calendar, it's no wonder many business owners find themselves in a quandary. After all, the Christmas party isn't just about free food and the chance to see Debbie from Accounts attempt the Macarena. It's a celebration of the year's achievements, a thank you to the team, and a chance to strengthen those all-important workplace bonds.

With that in mind, let's look at both sides of this Christmas cracker of a question.

The Case for Inclusion

Why You Might Want to Invite Contractors


First up, let's explore why you might want to add your contractors to the nice list this Christmas.


Team Cohesion and Morale Boosting

Inviting contractors to the Christmas party can be a powerful way to strengthen team bonds. It sends a clear message that you value their contributions and see them as part of the team, not just hired hands. This can boost morale faster than a double shot of espresso on a Monday morning.


Recognizing Valuable Contributions

Many contractors go above and beyond, often working long hours to meet deadlines or bringing specialist skills that have been crucial to your success. Inviting them to the party is a tangible way to show your appreciation. It's like saying, "We know you're not obligated to come to this party, but we'd really like you to be there because you're awesome."


Potential for Future Collaborations and Networking

The Christmas party can be a great opportunity for contractors to network with full-time staff and other freelancers. This mingling could lead to future collaborations, innovative ideas, or even the realisation that Karen from HR and Steve the freelance graphic designer both share a passion for competitive dog grooming. You never know what connections might be made over a glass of bubbly and a paper hat.


Creating a More Inclusive Company Culture

Including contractors in your Christmas celebrations can help foster a more inclusive company culture. It shows that your organisation values all contributions, regardless of contract type. This can enhance your reputation as an employer and potentially make it easier to attract top talent in the future.


The Flip Side

Reasons to Keep It Staff-Only

Now, let's play devil's advocate (or should that be Scrooge's advocate?) and look at why you might choose to keep your Christmas party an employees-only affair.


Budget Constraints and Logistical Challenges

Let's face it, Christmas parties aren't cheap. Adding contractors to the guest list could significantly increase your costs, potentially meaning less tinsel per capita. There's also the logistical challenge of coordinating with people who might not be in the office regularly.


Maintaining Clear Boundaries

Some businesses prefer to maintain a clear distinction between employees and contractors. Inviting contractors to a staff party could blur these lines, potentially leading to confusion about roles and expectations.

Potential for Awkwardness

Not all contractors may feel comfortable attending a party with people they don't work with regularly. There's also the risk of creating an 'us and them' atmosphere if only some contractors are invited, or if full-time staff feel their party is being 'invaded' by outsiders.


Legal and Tax Implications

In some cases, treating contractors too much like employees (including inviting them to staff social events) could have legal or tax implications. It's always worth checking with your friendly neighbourhood legal eagle before extending those invitations.

The Middle Ground

Creative Solutions for Partial Inclusion

If you're feeling more torn than a Christmas cracker, fear not! There are several ways to find a happy medium between full inclusion and complete exclusion.


Hosting a Separate Contractor Appreciation Event

Consider hosting a separate event specifically for contractors. This could be a lunch, a afternoon tea, or even a virtual gathering for remote freelancers. It allows you to show appreciation without the potential complications of the main Christmas party.


Inviting Contractors to a Portion of the Main Party

Another option is to invite contractors to part of the main event - perhaps the initial drinks reception or the first hour of the party. This allows for some mingling and appreciation without the full commitment (and cost) of having them there for the entire shindig.


Virtual Options for Remote Contractors

For contractors who work remotely or are based in different locations, consider virtual options. A online Christmas quiz, a digital Secret Santa, or even a virtual reality party (if you're feeling particularly tech-savvy) can be great ways to include everyone.


Thoughtful Gifts or Care Packages

If inviting contractors to the party doesn't feel right for your organisation, consider sending thoughtful gifts or care packages instead. A personalised thank-you note, a branded gift, or a hamper of festive goodies can go a long way in showing appreciation.


Making the Decision

A Step-by-Step Guide

Still feeling as confused as a turkey on Christmas Eve? Here's a step-by-step guide to help you make the right decision for your business:

1. Assess Your Company Culture

Does your organisation generally treat contractors as part of the team? If so, excluding them from the party might feel out of step with your usual approach.

2. Evaluate Contractor Relationships

Consider the nature and duration of your contractor relationships. Long-term contractors who work closely with your team might appreciate an invite more than someone who's only been with you for a few weeks.


3. Crunch the Numbers 

Look at your budget and see what's feasible. Remember, it's better to have a great party for a smaller group than a mediocre one for a larger crowd.


4. Consider Employee Sentiment 

Gauge how your full-time employees might feel about contractors being invited. You could even ask for their input - after all, it's their party too!


5. Check the Legal Side 

Consult with your HR or legal team to ensure there are no potential issues with inviting contractors to a staff event.


6. Think Long-Term 

Consider how your decision might impact future relationships with both contractors and employees. Will it enhance your reputation as an inclusive employer or could it cause tensions?


If You Decide to Include Contractors

Best Practices

If you've decided to add contractors to your Christmas party guest list, here are some tips to ensure everything goes as smoothly as a well-mixed eggnog:

Clear Communication 

Be clear in your invitation about what the event entails and what (if anything) contractors need to bring or prepare.


Make Them Feel Welcome

Ensure your full-time staff know to make contractors feel welcome. Consider assigning 'buddies' to introduce contractors around.


Inclusive Activities

Plan activities that allow for mingling and don't rely too heavily on in-jokes or company history that contractors might not be familiar with.


Handle Non-Attendance Gracefully

 Some contractors may not be able or want to attend. Be understanding and consider sending a small gift or card to show you're thinking of them.


All for One and One for All!

If You Decide Not to Include Contractors

Alternative Appreciation Strategies

If you've decided to keep your Christmas party for employees only, here are some ways to ensure your contractors still feel valued:

Personalised Thank-You Notes 

A thoughtful, personalised note of appreciation can mean a lot. Bonus points if it's handwritten!


Year-End Bonuses or Gifts 

Consider offering a bonus or gift to contractors who have made significant contributions throughout the year.


Inclusion in Year-End Communications 

Mention contractor contributions in your year-end newsletter or during any company-wide communications about the year's achievements.


Promise of Future Opportunities 

Let valued contractors know you're looking forward to working with them in the new year. A hint at future projects can be as welcome as a selection box on Christmas morning.

The Bigger Picture:


Building a Cohesive Team Culture Beyond the Christmas Party

Remember, while the Christmas party is important, it's just one day (or night) out of the year. Building a truly cohesive team culture that values all contributors - be they full-time, part-time, or contractual - is a year-round endeavour. Consider implementing regular team-building activities, creating opportunities for collaboration between employees and contractors, and fostering a culture of appreciation that extends beyond formal events.

Wrapping It Up
(Pun Definitely Intended)


In the end, there's no one-size-fits-all answer to the contractor Christmas conundrum. The right decision for your business will depend on your unique circumstances, culture, and goals. Whether you decide to deck the halls with all your team members or keep the party just for your core crew, the most important thing is that you're taking the time to celebrate the year's achievements and show appreciation for the people who made it all possible.

Remember, a truly great Christmas party isn't about who's there or how much you spend - it's about creating an atmosphere of appreciation, celebration, and yes, a healthy dose of festive cheer. So whatever you decide, make sure your event is filled with more Christmas spirit than a distillery full of brandy!

And if all this party planning is making you feel more stressed than a turkey in December, remember that there are elves - er, we mean event planning professionals - who can help take the hassle out of creating the perfect Christmas do. After all, 'tis the season to be jolly, not frazzled!

So, here's to a Christmas party that's merry, bright, and just right for your team - contractors, employees, and all! Now, if you'll excuse me, I have a date with a mince pie and a very important nap. Happy planning!

Author Bio - Article Written By Josephine Callahan

This work christmas party inspo article was proudly written by Josephine (Josie) Callahan - Lead Trend Specialist here at My Ultimate Team! Seen here on our office rooftop! With a Bachelor's degree in Journalism and a Diploma in Events Management, Josie brings a unique blend of storytelling and logistical expertise to the world of corproate events and work parties. Over her 15-year career, Josie has turned her passion for celebration into a career of crafting unforgettable team building experiences and her articles have helped thousands of business owners and managers across Australia plan the perfect team event, from SME gatherings to large-scale themed extravaganzas for our large corporate clients. Josie stays at the forefront of party trends through active participation in industry events and her hands-on approach to research, which often involves sampling the latest cocktails and adventure experiences firsthand! Her articles on team building planning have been featured in leading Australian business journals and magazines, solidifying her status as a trusted voice in the industry.

Disclaimer: We are event planners, not accountants. The information provided in this article is intended for general informational and entertainment purposes only and does not constitute professional tax advice or financial guidance. My Ultimate Team Events is not a tax advisor or accountant, and this content is based on our personal experience and understanding. Every business is unique, and tax laws can be complex and subject to change. We strongly recommend that you conduct your own research and consult with a qualified accountant or tax professional to ensure compliance with all relevant tax laws and regulations before making any decisions regarding claiming work Christmas party expenses. My Ultimate Team Events accepts no responsibility for any loss, damage, or liability arising from reliance on this information. Use this content as a fun guide and not as a substitute for professional advice.